About Us
Hudson Mechanical is a leading provider of commercial HVAC services. We specialize in the installation, maintenance, and repair of heating, ventilation, and air conditioning systems for businesses of all sizes.

Job Description:
We are seeking a reliable and organized Office Aide to provide essential administrative support and ensure the smooth operation of our office. The ideal candidate will be a proactive team player with excellent communication skills and a strong attention to detail.

Responsibilities:

• Provide general clerical support, including photocopying, scanning, and filing documents.
• Payment Processing: Accurately record and apply customer payments from various sources (checks, credit cards, ACH, etc.)
• Statement Management: Generate and distribute statements accurately, ensuring adherence to client specifications.
• Account Reconciliation: Reconcile customer accounts, resolve discrepancies, and maintain up-to-date records.
• Entering Bills and Balancing Statements 
• Collections: Proactively follow up on past-due accounts, communicating with clients to facilitate timely payments.
• Customer Service: Respond to customer inquiries regarding billing and payments with professionalism and efficiency.
• Reporting: Assist in the preparation of weekly/monthly accounts receivable reports.
• Data Entry: Maintain accurate and organized records within our accounting software (QuickBooks).
• Perform other administrative tasks as assigned.

Qualifications:

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Proficiency in QuickBooks
• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.  
• Ability to multitask and prioritize tasks effectively.  
• Attention to detail and accuracy.
• Ability to maintain confidentiality.  
• Positive attitude and strong work ethic.

Benefits:

• Competitive salary and benefits package depending on experience 
• Opportunity to work on a variety of challenging projects
• Stable work environment with a growing company
• Chance to contribute to the success of a vital industry
• Paid training 

Pay Rate:

• $20 based on experience and knowledge  
• This is a full-time position in office, Monday - Friday, 7:00 am - 3:30 pm

This role provides an engaging open office atmosphere that fosters collaboration and creativity in a group setting.

If you believe this position is a good fit for you, please apply to join us and become part of a supportive and dynamic work environment.